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Deploy Student Pulse with Wonde

Updated

This article is for Pulse Coordinators.

This article outlines the steps for deploying Student Pulse for schools with Wonde integration.

Before you begin

Pulse will check if your Wonde integration is ready and prompt you if it’s incomplete. Contact your Pulse Account Manager for advice if Pulse is not ready to onboard appears on your dashboard.

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Image 1: Prompt for incomplete Wonde integration.
  1. Complete your Wonde integration:
    1. Sign in to your Wonde dashboard and select Pulse.
    2. (Optional) Review Pulse’s permissions. You can update this later.
    3. Select Approve access.
  2. Finalise Wonde’s connection audit for your school’s information system (SIS or MIS). Wonde may audit your school data to ensure accuracy in your SIS. This usually takes up to 24 hours. When the audit is complete:
    1. Open the email from Wonde confirming the connection is authorized. Further instructions may be provided in the email.
    2. Sign in to your SIS and sync your data.

  Important

Always consult Wonde’s and your SIS’s documentation for up to date guidance.

  1. If you’re onboarding Pulse for the first time, set up Single Sign On (SSO) .
  2. When Wonde integration is complete, open the email notification from Pulse with the subject line, “Student Pulse - Ready to Onboard”. Contact your Account Manager if you haven’t received this email.
  3. Sign in to your Pulse Coordinator dashboard by selecting this link in the email message.
deploy student pulse

Image 2: Student Pulse onboarding email notification.

  1. On the Welcome page, select PROCEED. If you’re signing in for the first time, select I understand and agree on the Pulse Terms of Service page and select PROCEED.
  2. In Part Two: Configuring Pulse, read the general steps for Pulse configuration or watch the video walkthrough.
deploy student pulse

Image 3. Pulse configuration steps

  1. Select PROCEED. Pulse will sync your school data which can take a few minutes depending on the size.

  Note

If you’re not ready to configure Pulse, select I’m not ready to configure Pulse yet at the bottom of the page.

Configure Student Pulse

Select the headings for the steps in each stage of the configuration process. Select the headings again to hide the steps.

1. Add students to Pulse

1. Add students to Pulse
  1. Select the year levels to enrol, then select NEXT.
  2. Select the class types (for example, classes or houses), then select NEXT.
  3. Select the classes from the selected class types, then select NEXT.

2. Confirm your school email domains

2. Confirm your school email domains
  1. Select the school email domain checkbox to confirm that students and staff will use this domain to sign in to Student Pulse via Single Sign-on (SSO).
  2. Select NEXT.

3. Set up your school structure

3. Set up your school structure

Student Pulse will attempt to build your school structure based on the data saved in your School Information System (SIS) or Management Information System (MIS).

  1. Review the school structure. If the structure is correct, select NEXT.
  2. If you need to edit the structure (for example, move,, add or rename groups), select Edit School Structure below the school structure.
deploy student pulse with wonde
Image 4: Edit school structure

4. Assign your Wellbeing team and help responders

4. Assign your Wellbeing team and help responders

Your Wellbeing team must have:

  • A Pulse Director who has overall responsibility for Student Pulse.
  • Staff members who will oversee student groups and review their check-in data.
  • Help responders who are staff members whom students can ask for support.

To assign your Wellbeing team:

  1. In the Pulse Director field, type and select the Pulse Director’s name.
  2. Assign staff members to groups. You can add staff members to individual groups or to the parent group.
     
    1. Select Enrolments on the left navigation.
    2. Select the group or parent group in the middle panel. Group details will appear on the right.
    3. Select Add Staff Member from the dropdown at the upper right of the page. In the Adding person pop-up:
       
      1. Enter the staff member’s First Name, Last Name and Email Address.
      2. Assign their role (Pulse Director, Steward or Teacher)
      3. (Optional) Select Add to assign them to more groups.
      4. (If applicable) Select [Staff member] is a Coordinator.
      5. Review the staff member’s permissions. You can change their permissions by choosing a different role.
      6. Select Save. 

        Some groups don’t need staff oversight. Select NEXT, then OK to confirm you’re not assigning staff members to these groups. Staff members without class or group assignments are added to the Staff Directory. They can’t access students' wellbeing data, but they can still receive gratitude and requests for help from students. You can change their role later.
         

  3. Assign the help responders. Use the following table as a guide.

    Help responders Membership
    The Wellbeing Team
    • Pulse Directors
    • Staff members with higher level group oversight (such as Year 9 or Senior School )
    The Wellbeing Team and their teachers
    • Pulse Directors
    • Staff members with higher level group oversight (such as Year 9 or Senior School)
    • Staff who have class group oversight (such as 9A)
    All staff at school

    Table 1: Help responder options and descriptions
     

  4. Select NEXT. If you need to edit the Wellbeing Team and help responders, select BACK.

5. Set your term dates

5. Set your term dates

On the Term dates panel:

  1. Select + Add Term. A new row appears.
  2. Enter a new Term Name. For example: ‘Term 1, 2026’ or ‘Fall Semester 2026’.
  3. Enter the Start date or select it from the calendar.
  4. Enter the End date or select it from the calendar. 

    If you’ve selected an incorrect term date, enter the correct details directly in the relevant field or select the Delete icon (bin) and add a new one.
     
  5. (Optional) Set Pulse to automatically pause during term or semester breaks by turning on the Pulse will automatically pause notifications during term breaks toggle.
  6. Select NEXT. 

    The Pause Pulse option is active when the toggle is green. If it is off (grey toggle), Pulse will continue to send check-in notifications and reminders to students during term breaks.
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Image 5. Add term dates

6. Schedule your launch details

6. Schedule your launch details
  1. Schedule your Pulse check-ins, reminders, and welcome emails. Use Table 2 as a guide for setting your Student Pulse launch details.
pulse-launch-schedules.png
Image 6: Pulse launch details
Item Question Options
a How frequently would you like your students to check in? Select how often you’d like students to check in (Weekly, Fortnightly or Monthly)
b On what day of the week would you like your students to check in? Select a weekday from the dropdown.
c At what time on [date] would you like your students to be prompted to check in? Select a time from the dropdown. You can choose between 6:00 am and 3:45 pm.
d On what day at [check-in time] should students who haven’t checked in be reminded?
  1. Select a check-in time from the drop-down.
  2. Select a day from the dropdown. Note: Pulse will send notifications only on weekdays.
e On what date would you like Student Pulse to send out welcome emails to [group]?
  1. Select the group.
  2. Select the date from the dropdown.
f Would you like Student Pulse to send out welcome emails to your teachers? Select an option from the dropdown.

Table 2: Launch detail questions and options

  1. Select DONE, then OK on the pop-up prompt. Student Pulse will sync your data, which can take a few minutes.
  2. Once deployment is complete, select OK on the confirmation prompt. You’ll receive an email from Pulse, confirming the launch details.

You can set items e and f to send welcome emails to students and staff at the same time or to send welcome emails to staff earlier.