Student Pulse Onboarding Part 2: Configuring Student Pulse

This article outlines the steps for setting up Student Pulse.

Before you begin

• You must be a Pulse Coordinator.
• You must have access to your Pulse Coordinator dashboard.
• Ensure that Pulse data has been uploaded to Pulse.
• Ensure you’ve received the email alert to configure Pulse for the current school year. Select the login link provided in the email and follow the instructions outlined in this article.

1. Add students to Pulse

After uploading your spreadsheets in Part One (b) of the onboarding process, you can start selecting which groups of students are to be enrolled in Pulse.

Select all the student groups or levels to be enrolled into Pulse, then select NEXT.

2. Set up your school’s structure

1. Pulse will present you with a structure of your school based on your selected groups (Image 2). Review the proposed structure to make sure it accurately reflects your school’s structure.

   

2. If you need to make changes, select EDIT SCHOOL STRUCTURE. You will then be able to (a) move groups around, (b) rename groups, and (c) add more groups if needed. 

3. Save your edits.

   

4. Select NEXT.

3. Build your Pulse Team

3a. Add Pulse Director(s)

1. Below Whole School, type the name of the staff you’re assigning to this role.
2. Select their name from the list of suggestions.
3. Select NEXT.

3b. Add staff members to groups

If you upload a teaching staff spreadsheet, Pulse automatically allocates those staff members to their associated classes. These staff members can access student data in their assigned Pulse groups and students can seek help and wellbeing support from them.

1. Enter the staff member’s name.
2. Select the name from the list below the field. You can assign multiple staff members to each group. 
3. Select NEXT.

3c. Configure help responders

Select the option for Students to seek help:

• The wellbeing team and their teachers: Students can seek help from their class teachers, year level teachers and the staff members added to the wellbeing team.
• All staff at the school: Students can seek help from any staff member enrolled in Pulse.

To configure help responders:

1. On the Configuring help responders screen, select the option for Students to seek help.

   

2. Toggle Yes to allow students to seek help from their class teachers in addition to the staff listed.
3. Select NEXT.

3d. Confirm your Wellbeing team

Pulse will present you with the names of your wellbeing team after assigning staff to groups. You can confirm or go back to edit your configuration to be sure the correct staff members have access to relevant Pulse data.

We recommend assigning at least one staff member to every group; however, you can edit this later in the Settings section. If you’re satisfied with the group configurations, select NEXT.

4. Configure term dates

1. Select + Add Term at the top-right to add a new term. 
2. Enter a term name (for example, “Term 1”, or Semester 2), then select the Start and End dates. 
3. Select Save. See Set up Pulse term dates for more information.

  Tip

You can set Pulse to automatically pause during term breaks. When Pulse is paused, participants won’t be able to sign in, check in or receive notifications. However, they can still access the support services available in your region. You can also pause Staff Pulse if most of your staff members take leave during term breaks. You can complete this step later.  

5. Set up launch details

1. Schedule your Pulse check-ins, reminders, and welcome emails. Use Table 1 as a guide for setting your Student Pulse launch details.

2. Select DONE, then OK on the pop-up prompt. Student Pulse will sync your data, which can take a few minutes.
3. Once deployment is complete, select OK on the confirmation prompt. You’ll receive an email from Pulse, confirming the launch details.

6. Finalise configuration

Pulse will configure your set up and will let you know once it's all finalised. Select OK.